Developed by Accountants for Accountants, with 15 years of expertise in finance process optimization and automation software, Reconify is the ultimate solution for Accounts Payable (AP) automation.
Our AI document ingestion model allows the process to start immediately, eliminating the need for data training. Documents like invoices, statements, and credit notes (POD, GRN) are brought directly into the system. For AP processing, they are automatically written into your Purchase Ledger or routed based on your specific requirements. From secure document ingestion to two-way/three-way matching, reconciliation, and final payment—Reconify handles the entire digital AP workflow.
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Say goodbye to manual, paper-based processes. Our Business Process Automation (BPA) software is a non-intrusive technology that doesn’t require an expensive overhaul of your legacy systems. It integrates easily with your current ERP systems and business applications, acting as an essential layer of intelligent RPA (Robotic Process Automation).
The primary saving is in the rapid conversion to electronic processes and intelligent automation software. This strengthens risk and control management, leading to improved customer advocacy, revenue, and retention.
Reconify’s innovative digital finance solutions are a critical step in the ‘Fourth Industrial Revolution,’ providing comprehensive positive benefits across multiple industries and finance functions.
Reconify: Intelligent Accounts Payable Automation
In the realm of Business Process Automation, Reconify serves as our flagship solution for closing the critical gap between manual finance operations and true digital efficiency. Designed to integrate seamlessly with major ERPs like Oracle NetSuite, Microsoft Dynamics 365, and SAP S/4HANA, Reconify replaces labor-intensive data entry with AI-powered document ingestion. Unlike traditional OCR that requires endless template training, Reconify instantly reads and validates invoices, credit notes, and statements, automatically performing rigorous three-way matching (PO, GRN, and Invoice) to detect fraud and duplicates before they impact your ledger. By automating these complex reconciliation workflows, we reduce processing cycles from weeks to days, delivering 100% audit transparency and freeing your finance team to focus on strategic growth rather than spreadsheet management.
Reconify: Streamlined Finance for ERP
For organizations running Sage, Acumatica, SAP, Dynamics or even Xero, Reconify delivers immediate Business Process Automation without the heavy lift of traditional enterprise projects. We seamlessly extend your existing ERP environment by automating the most time-consuming elements of the Accounts Payable cycle. By acting as an intelligent layer on top of your ledger, Reconify captures invoices from email or scans, extracts key data with 99% accuracy, and instantly reconciles them against your purchase orders and goods received notes. Crucially, it automates Statement Reconciliation—often the biggest headache for Sage/Acumatica finance teams—by cross-referencing supplier statements against your ledger in seconds to highlight missing invoices or discrepancies. This turns your finance function from a reactive data-entry department into a proactive, analytical powerhouse.
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THE CHALLENGE
Every cross-border equipment payment into South Africa triggers a chain of compliance obligations: Advance Payment Notifications to your authorised dealer bank, Balance of Payments reporting to the Reserve Bank, Foreign Exchange Contract drawdown reconciliation, and ultimately SAD 500 acquittals to close the loop with SARS. Across multiple concurrent projects — each with different suppliers, freight forwarders, and FEC maturities — this process is almost universally managed manually, in spreadsheets, with email trails that are difficult to audit and easy to get wrong.
WHAT TRADELINK FX DOES
✓ APN Automation
Automatically records and reports Advance Import Payments to your authorised dealer with 100% accuracy — eliminating manual BOP 101/103 submissions and multi-day fund release delays.
✓ Three-Way Matching
Instantly reconciles Purchase Orders, Supplier Invoices, and SAD 500 Customs Declarations without manual data entry — across multiple concurrent shipments and suppliers.
✓ FEC Drawdown Reconciliation
Matches every Foreign Exchange Contract drawdown against the corresponding shipment documentation — flagging discrepancies before they become audit findings.
✓ Freight Forwarder Hub
A single collaboration point for suppliers and freight forwarders to share shipping documents, track VAT and duty charges, and receive payment confirmation — replacing fragmented email chains.
✓ Duplicate & Fraud Detection
Automatically checks for duplicate or fraudulent documents across all incoming supplier and customs submissions.
✓ Statutory Archiving
Securely stores all trade documents for the 5-year statutory period, making SARS audits and Reserve Bank queries immediate and effortless.
✓ ERP Integration via API
Connects directly to your existing accounting or ERP system — no parallel data entry, no reconciliation overhead.
Significant Man-hours saved per year
10+ Industries served in South Africa
100% SARB & SARS complianceÂ
Harnessing automation streamlines administrative processes and empowers distributed management capabilities. This is achieved through the automated enforcement of predefined business rules for critical functions, including security vulnerability checks, purchase order value thresholds, and approval workflows.
Process acceleration is achieved through simplification and digitization initiatives, leading to enhanced production quality via error-free operations. These improvements can yield process time reductions of up to 90%, whilst managing performace and capacity availability of employees, providing information about Working Capital, Liquidity and cash flow. Turning the business into a well oiled machine.
Automated systems operate continuously, 24/7/365, thereby freeing up valuable time. By placing routine tasks on autopilot, personnel can concentrate on value-added activities that enhance customer experience and drive exceptional outcomes.
The implementation of automation allows personnel to redirect their efforts towards higher-value activities, including data interpretation, decision support, customer relationship management, and business growth initiatives. Robotic Process Automation (RPA) is particularly effective in automating work processes characterized by manual effort, repetitive tasks, and a high potential for human error.
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